We can help you and support you in the organisation of your event. With our on-site assistance, you will be able to fully focus on the content and your participants.

Our customised services according your needs:

- UNIQUE CONTACT to understand your needs and act accordingly.

  • Analysis of your event agenda & needs, and summary of your brief
  • Regular communication with the providers during preparation and on D-Day
  • Creation of an event schedule to respect the different deadlines
  • Respect of your budgets

- ROOMING LIST & ROADBOOK to help you to optimally welcome the participants of your event.

  • Support on the creation and management of your event rooming list (food restrictions, category of rooms and upgrade, arrival and departure information, pre and post stays, invoice instructions…)
  • Timed document which summarises your agenda, confirmed services and details of your event (When? Where? Who? What? How?)
  • Internal meeting with you to confirm the number of human resources required on-site


  • Management of the event team (welcome desk, badges distribution, guidance of participants, transfers monitoring…)
  • Pre-check of rooms setting, quality and respect of the contracted services
  • Constant communication with providers on-site

This service will be upon your approval and managed with you (quotation upon request).
Pricing for organisation and on-site support:

  • Organisation fee: fixed price per participant (upon request)
  • On-site assistance fee: packaged price per coordinator and per day (upon request)